Standard 3: Developing and Applying Resources and Organizational Structures to Ensure Sustainability Criteria for Review Guidelines

The institution sustains its operations and supports the achievement of its educational objectives through its investment in human, physical, fiscal, and information resources and through an appropriate and effective set of organizational and decision-making structures. These key resources and organizational structures promote the achievement of institutional purposes and educational objectives and create a high quality environment for learning.

1. The institution employs personnel sufficient in number and professional qualifications to maintain its operations and to support its academic programs, consistent with its institutional and educational objectives.
   • Integrated Postsecondary Education Data System (IPEDS) Survey Data

     IPEDS is the core postsecondary education data collection program for the National Center for Education Statistics (NCES). IPEDS comprises nine surveys, covering student, personnel and financial data, collected during three separate periods. Analysts in IR&C's Data Warehouse and Corporate Systems unit coordinate all responses for the ten campuses and the Office of the President. Copies of recent submissions are provided.

     UCOP
   • Statistical Summary and Data on UC Students, Faculty, and Staff

     Each spring, Information Resources and Communications publishes the Statistical Summary of Students and Staff, which summarizes data supplied by all campuses and serves as the official record of student enrollment at the University of California.

     UCOP
   • Components of the Balanced Scorecard

     The Balanced Scorecard explains components of financial, customer, internal process, and innnovation & learning perspectives.

     Business Affairs
   • Yearly Balanced Scorecards (1998-2006)

     In 1993, UCSD elected to adopt the Balanced Scorecard model developed by Norton and Kaplan at the Harvard Business School. This model is very useful in that its multidimensionality ensures that management is considering most facets of operations while focusing on the vision of where an operation is heading and meaningful goals for attaining the vision. Reports are listed online by year, from 1998 to 2006.

     Blink
   • Charting the Course: Division of Physical Sciences

     The Division of Physical Sciences' Charting the Course III report is available online.

     Physical Sciences
   • How to Hire Staff

     Blink provides a step-by-step guide for employers on how to hire staff.

     Blink
   • Academic Job Bulletin

     It is the policy of the University of California, San Diego that all academic positions be openly recruited through advertisement in at least one national publication or journal related to the field or discipline in which an opening occurs.  This web listing constitutes a supplementary effort and is provided in a summary format which may differ somewhat from other published announcements.

     Academic Affairs
   • Performance Management & Appraisal – Universitywide Procedures

     Performance Management is an ongoing process of communication between a supervisor and an employee that occurs throughout the year, in support of accomplishing the strategic objectives of the organization. The communication process includes setting objectives, identifying goals, providing feedback, and evaluating results.

     UCOP
   • Job Description Library

     The Department of Human Resources provides a search tool on Blink for job seekers to view job descriptions online.

     Blink
2. The institution demonstrates that it employs a faculty with substantial and continuing commitment to the institution sufficient in number, professional qualifications, and diversity to achieve its educational objectives, to establish and oversee academic policies, and to ensure the integrity and continuity of its academic programs wherever and however delivered. Guideline: The institution has an instructional staffing plan that includes a sufficient number of full-time faculty with appropriate backgrounds by discipline and degree levels.
   
   • Instructional Faculty and Class Size

     This chart shows the instructional faculty and class size in 2004-2005.

     Student Research & Information
   • Charting the Course: Division of Physical Sciences

     The Division of Physical Sciences' Charting the Course III report is available online.

     Physical Sciences
   • Program Review Committee

     As the principal advisory committee to the Senior Vice Chancellor-Academic Affairs, the PRC's charge is to review all instructional, research, and public service programs of the General Campus, as well as all supporting programs, such as libraries and academic computing. The committee provides recommendations on faculty and TA FTE allocations, operating budget issues, and priorities for capital improvement.

     Academic Affairs
   • Academic Senate

     The Academic Senate is one of three branches in the system of shared governance in the University of California: The Board of Regents, which sets broad policy; the Administration, which directs the organization of the University and its finances; and the Academic Senate, which directs the educational function and provides faculty advice to both the Regents and the Administration. According to the Standing Orders of the Regents, the Academic Senate exercises direct control over the authorization and supervision of all courses and curricula, determination of admission and graduation requirements, and approval of all manuscripts published by the University of California Press.

     Academic Senate
   • Educational Policies and Procedures

     The Academic Senate provides information about the educational policies and procedures at UCSD.

     Academic Senate
   • Office of Academic Diversity and Equal Opportunity (OADEO)

     The Office of Academic Diversity and Equal Opportunity (OADEO) oversees the Academic Personnel Affirmative Action Program as described in the campus Personnel Policy Manual Section 230-6.

     Academic Affairs

   • UCSD Academic Personnel Headcount

     The Academic Personnel Office provides online copies of annual reports detailing academic personnel headcount.

     UCSD
3. Faculty and staff recruitment, workload, incentive, and evaluation practices are aligned with institutional purposes and educational objectives. Evaluation processes are systematic, include appropriate peer review, and, for instructional faculty and other teaching staff, involve consideration of evidence of teaching effectiveness, including student evaluations of instruction.
   • Hiring

     Blink provides links to various hiring topics such as Interview Techniques, Types of Appointment, and a Hiring Toolkit.

     Blink
   • Office of Academic Diversity and Equal Opportunity (OADEO)

     The Office of Academic Diversity and Equal Opportunity (OADEO) oversees the Academic Personnel Affirmative Action Program as described in the campus Personnel Policy Manual Section 230-6.

     Academic Affairs

   • Employee Diversity

     Through policies, procedures, and programs, UCSD strives to create a workplace environment in which employees with many differences communicate and work together effectively.

     Blink
   • Employee Incentive Award Program

     Employee incentive awards recognize and reward excellence in University service. Incentive awards may be cash or noncash. Read about employee incentive award programs on Blink and link to guidelines for eligibility and processing.

     Blink
   • ACT Award Eligibility Policy

     The ACT Incentive Award program is intended to encourage and reward the accomplishments and contributions of employees in ways separate from the performance appraisal and merit award process.

     Administrative Computing, and Telecommunication Services (ACT)
   • UCSD Employee Incentive Award Program

     The UCSD Employee Incentive Award Program was created in order to encourage excellence in University service; recognize and reward significant achievements and contributions; and support professional development.

     Academic Affairs
   • 2006 Distinguished Teaching Awards

     The Distinguished Teaching Awards were established in 1992 to recognize a select number of faculty Academic Senate members who have made extraordinary contributions to UCSD as teachers. This page lists the 2006 recipients.

     Academic Senate
   • Equal Opportunity/ Affirmative Action and Diversity Awards Program

     The Equal Opportunity/ Affirmative Action and Diversity Awards Program honors individuals and departments that show outstanding support for the UCSD Principles of Community. Find out about the program that recognizes employees, departments, and organizational units for their contributions to diversity, equal opportunity, and affirmative action at UCSD.

     Blink
   • Chancellor's Associates Faculty Recognition Awards

     Each year, the UCSD Chancellor’s Associates recognize faculty members for their scholarship and overall contributions to the University and the community, with a citation and honorarium in the amount of $2,500.

     Academic Affairs
   • Alumni Awards for Excellence

     Each year, the Alumni Association honors distinguished alumni, faculty and UCSD’s top scholars.

     Alumni Association
   • Course and Professor Evaluations (CAPE)

     CAPE is a student run organization responsible for evaluating the courses and professors at UCSD . These evaluations are used by the faculty, departments, and students.

     CAPE
   • The Center for Teaching Development

     The Center for Teaching Development (CTD) is a service program devoted to the improvement of all aspects of teaching. CTD is a reflection of the university's commitment to educational excellence, and provides a central facility to assist all instructors in the continued improvement of teaching and learning.

     UCSD
   • Staff Performance Management Policy

     The PPSM handbook provides guidelines for performance management policies.

     Human Resources
   • Committee on Academic Personnel

     CAP reviews appointment and promotion files of faculty in the various professorial series and the research scientist series, along with merit increases involving accelerations, appraisals, or off-scale, or where there is some disagreement in the file (e.g., if the candidate’s request or the Dean’s recommendation are different than the department’s).

     Academic Senate
   • University of California Memos of Understanding (MOU)

     The University of California's Memos of Understanding (MOU) page shows recent updates to Non-Senate Instructional (Unit 18) and Professional Librarian (Unit 17), and the original agreements.

     Academic Affairs
   • Task Force on Faculty Instructional Activities

     In November 2002 President Atkinson appointed a Task Force on Faculty Instructional Activities to examine the adequacy and equity of instructional responsibilities in the University and to reconsider thoughtfully the way we define faculty instructional activities and describe them both publicly and to our faculty. That Task Force has completed its work and produced two reports, copies of which are attached.

     UCOP
4. The institution maintains appropriate and sufficiently supported faculty development activities designed to improve teaching and learning consistent with its educational objectives and institutional purposes.
   • The Center for Teaching Development

     The Center for Teaching Development (CTD) is a service program devoted to the improvement of all aspects of teaching. CTD is a reflection of the university's commitment to educational excellence, and provides a central facility to assist all instructors in the continued improvement of teaching and learning.

     UCSD
   • Instructional Improvement Program

     Instructional Improvement funds are made available to support faculty efforts to improve undergraduate instruction and are awarded on an annual basis via a proposal call that is typically announced in March or April. Proposals are reviewed by the Instructional Improvement Committee, chaired by the Associate Vice Chancellor - Undergraduate Education.

     Academic Affairs
   • Freshman Seminar Program

     Beginning in Winter 2003, UCSD began offering one-unit Freshman Seminars. The seminars are taught by faculty in their fields of expertise and explore topics of intellectual importance while participating in critical discussion with a small group of peers and faculty.

     Academic Affairs
   • Senior Seminar Program

     Beginning Fall Quarter 2006, UCSD will begin offering one-unit Senior Seminars which will provide upper division students with an opportunity to meet with faculty in a small class environment. Senior Seminars will carry one unit credit, will be graded P/NP, meet for 8-10 hours during a quarter, and are limited to 20 students.

     Academic Affairs
   • Pilot Program in Upper Division Writing Instruction

     The Pilot Program for Upper Division Writing Instruction was first launched during the 2000-2001 academic year. The program was repeated for the 2001-02 and 2002-03 academic year. The program was developed in response to suggestions from Academic Senate Committee on Education Policy (CEP), Provosts, and faculty that our campus should give more attention to writing at the upper division level across all disciplines and majors.

     Academic Affairs
   • Faculty Mentoring Program

     This mentoring program is intended to be a useful way of helping new faculty members adjust to their new environment. Whether it is academe itself that is new, or simply the UCSD campus, assistance from a well-respected mentor can be an invaluable supplement to the guidance and assistance that a Department Chair provides during the early years at a new university.

     Academic Affairs
5. Fiscal and physical resources are effectively aligned with institutional purposes and educational objectives, and are sufficiently developed to support and maintain the level and kind of educational programs offered both now and for the foreseeable future. Guideline: The institution has a history of financial stability, appropriate independent audits, and realistic plans to eliminate any accumulated deficits and to build sufficient reserves to support long-term viability.
   • Committee on Planning and Budget

     This committee consists of seven ordinary members serving three year staggered terms, and confers with and advises the Chancellor, other administrative agencies and the Senate on planning, budget, and resource allocations.

     Academic Senate
   • Overview of the UCSD Capital Process

     The Office of Resource Management and Planning manages the capital process at UCSD, primarily through two key departments: Campus Planning and Facilities Design & Construction.

     Capital Planning
   • Long Range Development Plan

     The UCSD Long Range Development Plan (LRDP) serves as the blueprint for the UCSD campus' physical development. The LRDP is prepared in response to campus enrollment and population projections.

     Community Planning
   • Annual Report of the Planning and Budget Subcommittee on Campus Budget

     The Committee on Planning and Budget met five times during the academic year, with most of its attention focused on the continuing drama of the state's budget crisis and its impact on university operations.

     Academic Senate
   • Campus/Community Planning Committee

     The charge of this committee is to provide advice to the Chancellor with respect to the physical development of the La Jolla campus and the surrounding community.

     Physical Planning
   • Space and Facilities Management

     The Space and Facilities Management team provides ongoing capital needs assessment for Academic Affairs units based on workload and programmatic growth.

     Academic Affairs
   • Business Affairs: Annual Financial Reports

     Read the Annual Financial Reports of the University of California, San Diego, listed by year.

     Blink
   • University of California Annnual Financial Report 2004-2005

     View a copy of the University of California's Annual Financial Report 2004-2005.

     UCOP
   • University of California Annnual Financial Report 2003-2004

     View a copy of the University of California's Annual Financial Report 2003-2004.

     UCOP
   • UC Actions to Reform Compensation Policies

     Actions taken to reform the university’s senior management compensation policies and practices.

     University of California
6. The institution holds, or provides access to, information resources sufficient in scope, quality, currency and kind to support its academic offerings and the scholarship of its members. For on-campus students and students enrolled at a distance, physical and information resources, services, and information technology facilities are sufficient in scope and kind to support and maintain the level and kind of education offered. These resources, services, and facilities are consistent with the institution's purposes, and are appropriate, sufficient, and sustainable.
   • Administrative Computing and Telecommunications (ACT)

     ACT is responsible for developing and supporting the core UCSD administrative computing and telecommunication systems. These include Blink, MyServices, the Link family, IFIS, ISIS, PPS, the campus telephone system, the campus backbone network, and more.

     Blink
   • Academic Computing Services

     ACS provides computing services to students, faculty, staff, alumni.

     Academic Computing Services
   • UCSD Libraries

     UCSD Libraries home page allows for ROGER, SAGE, and Melvyl searches, as well as linking to additional library services.

     UCSD
   • TritonLink

     TritonLink provides students with online access to academic and financial information, including student records and billing.

     UCSD
   • Office of Graduate Studies

     The OGS website provides general information about graduate study at UCSD, along with links to more specific information about faculty, research, and academic programs.

     UCSD
   • Housing and Dining Residential Services

     The mission of Housing, Dining, and Residential Life Services is to support the philosophy, mission, and goals of the University of California by meeting the needs of our clients at the highest level of professionalism, social responsibility, and service using available resources.

     UCSD
   • WebCT

     WebCT allows current students to login and view course websites.

     UCSD
   • Records Management Program

     The University has established the Records Management Program to ensure that University records are appropriately created, managed and preserved, and are retrievable when needed.

     Administrative Records
   • Blink

     Blink is the online portal for faculty and staff to link to information on facilities, finance, safety, and students and classes.

     UCSD
   • Wireless Overview

     UCSD wireless data network access is available at many locations on campus, east campus, at SIO, and at UCSD Medical Center at Hillcrest.

     Blink
7. The institution's information technology resources are sufficiently coordinated and supported to fulfill its educational purposes and to provide key academic and administrative functions.
   • Blink

     Blink is the online portal for faculty and staff to link to information on facilities, finance, safety, and students and classes.

     UCSD
   • Online Areas of Study

     UCSD's Extension Program allows students to pursue online areas of study.

     UCSD Extension
   • Single Sign-on: How to register

     With the Single Sign-On process for UCSD Business Systems, users can self-register and create a new account.

     Blink
   • Blink Help

     A few simple tips will help you make the most of Blink.

     Blink
   • Next Generation Network (NGN) Cost Guidance Budget Procedures

     Effective July 1, 2001, through the combined efforts of Academic Computing Services (ACS)/Network Operations and Administrative Computing and Telecommunications (ACT), UCSD implemented the Next Generation Network (NGN), an enhanced data and voice network to support the needs of the campus community.

     OCGA
   • Planning ACS Instructional Computing Support

     The annual Instructional Computing Plan (ICP) process is the means by which departments make proposals to their Dean for initiatives such as major hardware and software purchases, support for new classes, as well as changes in curriculum that might impact existing facilities.

     ACS
   • Web-Based Training Resources at UCSD

     UCSD offers Web-based training in several areas including information technology, business, sexual harassment prevention, and UCSD-specific financial and safety topics.

     Blink
   • Student Organizations and Leadership Opportunities (SOLO)

     SOLO oversees all UCSD student organizations and offers a searchable database of over 400 organizations.

     TritonLink
8. The institution's organizational structures and decision-making processes are clear, consistent with its purposes, and sufficient to support effective decision making. Guideline: The institution has an organization chart that clearly depicts positions, associated responsibilities, and lines of authority.
   • Campus Organization Charts

     This site contains organization charts for the Chancellor, Vice Chancellors, and the UCSD Administrative Organizatio . This site also provides access to Organization Charts for Office of the President and the UC Systemwide Administration.

     Administrative Records
   • University of California San Diego Policy & Procedure Manual (PPM)

     UCSD Policy & Procedure Manual for Academic Personnel outlines faculty policy.

     Academic Affairs
   • Next Generation Network (NGN) Cost Guidance Budget Procedures

     Effective July 1, 2001, through the combined efforts of Academic Computing Services (ACS)/Network Operations and Administrative Computing and Telecommunications (ACT), UCSD implemented the Next Generation Network (NGN), an enhanced data and voice network to support the needs of the campus community.

     OCGA
   • Planning ACS Instructional Computing Support

     The annual Instructional Computing Plan (ICP) process is the means by which departments make proposals to their Dean for initiatives such as major hardware and software purchases, support for new classes, as well as changes in curriculum that might impact existing facilities.

     ACS
   • Online Delegations of Authority

     A UCSD delegation of authority (UCSD DA) conveys significant authority and responsibility from one campus official to one or more campus officials.

     Administrative Records
   • Academic Senate

     The Academic Senate exercises direct control over the authorization and supervision of all courses and curricula, determination of admission and graduation requirements, and approval of all manuscripts published by the University of California Press.

     Academic Senate
   • Senate-Administration Council

     This committee facilitates cooperation between the Academic Senate and the administration.

     Academic Senate
   • Council of Provosts Convocation Series

     The Council of Provosts, made up of administrative leaders from each of UCSD's six colleges, initiated and implemented the Convocation tradition to bring distinguished visitors to enliven the intellectual life of the campus and community through the presentation of a free public lecture.

     TritonLink
9. The institution has an independent governing board or similar authority that, consistent with its legal and fiduciary authority, exercises appropriate oversight over institutional integrity, policies, and ongoing operations, including hiring and evaluating the chief executive officer.
   • The Regents of the University of California

     The University is governed by The Regents, which under Article IX, Section 9 of the California Constitution has "full powers of organization and governance" subject only to very specific areas of legislative control.

     University of California
10. The institution has a chief executive officer whose full-time responsibility is to the institution, together with a cadre of administrators qualified and able to provide effective educational leadership and management at all levels.
    • Chancellor's Office

      The Chancellor's home page provides information on Chancellor Fox, as well as links to photos, research, and additional resources.

      UCSD
    • Campus Organization Charts

      This site contains organization charts for the Chancellor, Vice Chancellors, and the UCSD Administrative Organizatio . This site also provides access to Organization Charts for Office of the President and the UC Systemwide Administration.

      Administrative Records
    • Online Delegations of Authority

      A UCSD delegation of authority (UCSD DA) conveys significant authority and responsibility from one campus official to one or more campus officials.

      Administrative Records
    • Academic Affairs Organization Chart

      The campus organization chart displays information about the provosts, vice-chancellors, and deans.

      Administrative Records
11. The institution's faculty exercises effective academic leadership and acts consistently to ensure both academic quality and the appropriate maintenance of the institution's educational purposes and character.
    • Academic Senate

      The Academic Senate exercises direct control over the authorization and supervision of all courses and curricula, determination of admission and graduation requirements, and approval of all manuscripts published by the University of California Press.

      Academic Senate
    • Academic Senate, University of California

      The Academic Senate represents the faculty in the "shared governance" of the University of California. This website features many useful links and informational resources, including committee rosters, meeting dates and agendas; committee guidelines; reports and recommendations; legislative activities, The Senate Source; and a glossary of commonly used acronyms.

      University of California
    • Charting the Course: Division of Physical Sciences

      The Division of Physical Sciences' Charting the Course III report is available online.

      Physical Sciences
    • University Center/ Sixth College Neighborhoods Planning Study

      The University Center / Sixth College Neighborhoods Planning Study is intended to guide development of the core of the University of California, San Diego (UCSD) campus. The study addresses significant changes that have occurred or are planned for the University Center and Sixth College neighborhoods since completion of the previous study in 1992-an increase in the development program for new buildings to 1.32 times the 1992 study level, the location of a permanent home for Sixth College, and the introduction of Light Rail Transit (LRT) rail lines with a station in Pepper Canyon.

      Physical Planning